Controller

Evanston, IL

Job ID: 20349 Industry: Controller

Description:

The Controller is accountable for the accounting and operations. Functioning within an entrepreneurial environment, this is a “ hands-on” controller position.  Responsibilities range from CFO-level advisory, to tactical engagement in our daily operations.   The Controller will manage bookkeeping staff. 

The ideal candidate is an entrepreneurial manager who is willing to roll up their sleeves and get the job done.   This position has high-growth potential, with performance-based bonuses aligned with company targets. 

Responsibilities include:

Management
  • Act as strategic advisor to the firm’ s founder helping to direct business strategy and growth.
  • Review and identify systems which simplify or automate processes allowing for scalability and efficiency.
  • Manage the operations of the accounting department, including the design of an organizational structure adequate for achieving the department' s goals and objectives.
  • Coordinate activities and processes between departments ensuring accuracy, efficiency and scalability.
  • Oversee the activities of any supplier to which functions have been outsourced.
  • Maintain a documented system of accounting policies and procedures.
  • Oversee the accounting operations of subsidiary corporations, especially their control systems, transaction-processing operations, and policies and procedures.

Transactions
  • Maintain a comprehensive system of controls over all accounting functions.
  • Verify that supplier invoices should be paid, and pay them by the designated due date, taking early payment discounts where this is economical to do so.
  • Issue accurate invoices to customers on a timely basis.
  • Collect accounts receivable promptly.
  • Process payroll information with minimal errors, and issue compensation payments to employees by scheduled pay dates.
  • Record cash receipts in a timely manner and deposit them promptly.
  • Complete bank reconciliations for all bank accounts at regular intervals.
  • Make scheduled debt payments as needed.
  • Maintain a chart of accounts that fulfills the record keeping needs of the business.
  • Maintain an orderly filing system for all paper-based and digital accounting records, including a system of document archiving and destruction.

Reporting
  • Compile and issue accurate financial statements on a timely basis.
  • Prepare reports highlighting the financial and operational performance of the business and report this information in ongoing reports to management.
  • Prepare various financial analyses for management.
  • Assist in the preparation of the company’ s annual report.
  • Provide information needed by outside auditors/tax to examine the company’ s financial statements and accounting system.
  • Coordinate the preparation of the corporate annual reports.
  • Recommend benchmarks against which to measure the performance of company operations.
  • Provide KPI dashboard to management and evolve such indicators regularly.
  • Calculate and issue financial and operating metrics.
  • Manage the production of the annual budget and forecasts.
  • Calculate variances from the budget and report significant issues to management.
  • Provide for a system of management cost reports.
  • Provide financial analyses as needed, in particular for capital investments, pricing decisions, and contract negotiations.

Planning
  • Coordinate the creation of the annual budget, as well as testing it for achievability.
  • Calculate variances between actual and budgeted results, and report the reasons for the variances to management.

Compliance
  • Comply with any filing requirements imposed by local, state, or federal governing authorities.
  • Comply with all tax reporting and payment requirements.
  • Familiarity with Affordable Car Act and the necessary requirements for hourly employees.
  • Ability to research and put policies and procedures in place for remaining compliant with Local and State requirements for Home Healthcare Agencies
  • Capable of understanding and administering the firm’ s 401k plan.

Billings and Cash Receipts Activities
  • Issue invoices to customers.
  • Ensure that receivables are collected promptly, need attention to aging reports.
  • Record cash receipts and make bank deposits.
  • Conduct a monthly reconciliation of every bank account.

Payables Activities
  • Pay supplier invoices in a timely manner.
  • Take all reasonable discounts on supplier invoices.
  • Pay any debt as it comes due for payment.

Payroll Activities
  • Process payroll and remit payroll taxes.
  • Ensure 401k payments are made in a timely manner.

Asset Oversight
  • Tag and monitor fixed assets
  • Depreciate fixed assets

Recordation Activities
  • Maintain an orderly accounting filing system.
  • Maintain the chart of accounts.

Financial Statements
  • Conduct periodic reconciliations of all accounts to ensure their accuracy.
  • Create and issue financial statements.
  • Notify management of any issues appearing in the financial statements.
  • Assemble information for the year-end audit.
  • Provide information to a tax advisor for the creation of tax returns.

Reporting Activities
  • Calculate variances from the budget and report significant issues to management.
  • Comply with local, state, and federal government reporting requirements.

 

Desired Qualifications:
  • Bachelor' s degree in accounting or business administration, or equivalent business experience
  • 7+ years of progressively responsible experience for a privately held company.
  • Good management skills and ability to identify process problems and fix them.
  • Strong working knowledge of QuickBooks Online.
  • Ability to learn new systems and transfer information between systems efficiently.
  • Preference will be given to candidates with the Certified Public Accountant or Certified Management Accountant designations.

 

Michael Hirsch


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